Controller/Office Manager

Department: Administration

Reports to: General Manager

Supervises: Secretary/Receptionist, Advertising Clerk and some aspects of the Service Clerk

Job Function: Protection the assets of the Dealership and provide financial reporting of all activities in and up-beat manner which insures maximum profits for the Dealership.

Primary Responsibilities:

Protect and conserve the cash in the Dealership.

Prepare monthly cash flow reports as early as possible for the General Manager.

Oversee Accounts Receivables and Accounts Payables.

Inform General Manager of a crisis situation ahead of time.

Purchase wholegoods invoices into respective inventory accounts.

Balance inventory accounts.

Work with the Sales Manager and General Manager to insure the level of inventory is actual and located on the Dealership lot.

Write retail contracts (only if Salesmen are unavailable).

Remit for wholegoods.

Assist Customers when the Sales Department is unavailable.

Keep paper flow moving and assist Department Managers in the location of needed information.

Post wholegoods contracts on the computer.

Figure retail sales commission for the Salesmen.

Respond to Customer’s questions regarding their contracts when possible, i.e., payoffs, etc.

Order small wholegoods items via the computer.

Monitor for final due on wholegoods and notify Sales Manager and General Manager 90 days prior.

Print monthly financial statements and be certain they are in balance.

Analyze each departmental report and discuss it with the Department Manager.

Pay for term parts.

Check warranties for payment by vendors on a timely basis.

Keep track of volume bonus.

Control the office expenses.

Purchase office equipment and maintain it in good working condition.

Keep a good image for the Company. We are in the public’s eye at all times.

Respond to Customer’s problems as soon as possible to make certain that Customers know they are important to us.

Attend and participate in Company functions and meetings.

Assist each Department Manager and the General Manager in controlling costs.

Approve all credit applications.

Control and direct all collection activities.

Purchase factory Statement/Settlement items into stock.

Establish internal control for safeguarding of records, inventories, documents and equipment.

Keep tax and insurance records up-to-date. File tax reports and submit insurance claims on a timely basis.

Establish the depreciation method and rates on all acquisitions of capital assets at the time of purchase.

Hire and train office personnel.

Approve payments of authorized bills.

Assist Department managers in the development of written policies, plans and Budget.

Solve problems rather than live with them.

Have at least one person qualified to fill any specific job position including the Manager’s position.

Develop your interpersonal skills so as to be able to draw out, compel or show the best performance from each member of your team.

Practice confidentiality in and out of the Dealership.

Make certain there is no form of discrimination anywhere in the Business regarding sex, race, age or religion.

Maintain a vigilance in all Departments of our Business regarding any governmental noncompliance relating to provincial and federal Occupational Health & Safety laws (OH &S), Workers Compensation (WCB) procedures, Labor Standards or Employment Standards legislation, and Workplace Hazardous Materials Information System (WHMIS) procedures

Perform other duties that may be assigned by the General Manager.

Remember: This Job Description describes the end results we want. The actions and activities to achieve this are found in the Performance Evaluation. The attitudes, actions and activities performed by all personnel are the foundation of our Business. It starts with you!

If you are interested in this position, please click "Apply To This Position" below and send us your resume in confidence today!